January, 2012

...now browsing by month

 

What the heck is Information Architecture and Why Should I Care?

Tuesday, January 31st, 2012

In the last post I kicked off a series on why SharePoint needs information architecture (IA). Many of the failed or failing SharePoint implementations I see at clients could have been avoided (or at least mitigated) by taking the time to build out an effective IA for SharePoint.

Before I turn to discuss some specific ways you can improve your SharePoint IA, I want to level set a bit and provide a quick overview of what IA is, because while folks out there may have heard of IA, many may be at a loss for what exactly IA is. Click to continue »

SharePoint Needs Information Architecture

Friday, January 20th, 2012

In my day-to-day consulting work in the enterprise content management (ECM) space, SharePoint is in place at nearly every client. And with a few exceptions, SharePoint is a mess at most of these organizations. Not in terms of technical infrastructure, of course—this is typically under control—but in terms of user experience.

Typical problems I see include the following:

  • Multiple copies of documents in different locations
  • Same overly-complex, inconsistent folder hierarchy as on shared drives
  • Lack of standard file naming conventions
  • Orphaned or missing documents
  • Information is difficult to find unless you already know where it is
  • Click to continue »

Web Seminar Recap: Top 10 Things for Improving SharePoint Productivity

Monday, January 16th, 2012

There is no denying that SharePoint Server is a fantastic tool to increase business productivity, but are your users effectively trained to properly use SharePoint’s capabilities? There are several best practices and built-in tools that can increase user acceptance and increase overall SharePoint productivity. On Wednesday, January 11th ASPE instructor Mark Weinstein presented the free web seminar “Top 10 Things for Improving SharePoint Productivity.” In this web seminar, Mark discussed several of the best practices to improve overall user acceptance of SharePoint and reviewed several of SharePoint’s built in features, such as the seamless integration with the Microsoft Office client applications.

Click to continue »

ASPE 500 – 2011 in Review

Friday, January 13th, 2012

In the beginning of last year, the employees here at ASPE wanted to kick off the new year with a company resolution. What we came up with was a wellness program known as the ASPE 500. Our mission was an easy one, and all employees had a simple task: walk, run, sprint or crawl and record your miles! We decided it was an invigorating, healthy way of starting the new year right, and it had its bonus incentives.

Click to continue »

Can You Sell Mobile Pocket Size Project Management IT

Friday, January 13th, 2012

I have noticed that, with the exception of IT professionals, project managers tend to be a bit slow to adopt new technology. Some work from the paradigm, “if it’s not broke don’t fix it.” Others simply don’t find the time learn what is available. The time has clearly come to seriously consider ultra portable computing. I’m talking about smart phones and tablet computers like the iPad and Android Tablets. The reality is that you and many of your peers are already carrying the smart phones. You may even use them for playing a game or even managing your shopping list; so, why not your projects?

The connectivity available with these devices today eliminates nearly all if not all common objections to using these powerful tools. To get the most from your smart phone or tablet you should learn to use your Wi-Fi options. Wi-Fi will save you data costs and in most cases speed up your experience. There has never been a time when the “mobile office” could be more practical. From accessing important information to doing sales presentations you can get it all done without frequent trips into the office. Click to continue »

What does the 2012 Consumer Electronics Show (CES) have to do with technology training?

Wednesday, January 11th, 2012

(post by ASPE Creative Director Chris Knotts)

Well, the short answer is not a whole lot, at least not right now. Consumer electronics aren’t really our focus here at ASPE-IT. However, to be a great technology trainer you have to stay neck-deep in the entire technology universe, and that definitely describes us. And CES is such a huge event in the tech world that I’d be remiss if I didn’t at least weigh in briefly with a few thoughts about it.

There’s really only one observation I’d make regarding some of the buzz that we’ve heard in our ecosystem. A lot of the commentary right now and in recent weeks has revolved around whether or not the CES itself is really still relevant. Now, by relevance I think people mean different things, but my general sense is that people are wondering whether the show is truly the hotbed of emerging innovative trends it would have us believe, and the definitive showcase for the current state of consumer technology. In other words, folks who love to watch the bleeding edge are always looking for the next big thing, and there’s a lot of opinion out there that they probably won’t be finding it at CES. After all, some of the biggest market trendsetters have never attended CES and I’ve read more than one commentator who seems to feel that gradually, fewer trendsetters are unveiling big news there. Accordingly, does it merit all the hype, all the money, and all of the press that comes with it year after year?

I’ve got two opinions about that. First of all, the big market players have to have a trade show somewhere. Technology manufacturers are always going to come together and do their thing. Until a challenger comes along that steals CES’ crown in this regard, this show is still where the majority of the big industry players are getting together. Is it a juggernaut? Undoubtedly. Does that make it a full-on dinosaur? Probably not just yet. Bottom line:  let’s face it, a lot of big technology players getting together and having a huge trade show with a lot of buzz and press – bleeding edge or not – isn’t a bad thing no matter how you slice it. It still shows us the current state of the technology establishment. In the meantime, the tech blogosphere, pundits and gurus will certainly be quick to hop on the bandwagon of whatever comes along that showcases enough innovation to displace the establishment conference. It could be happening right now. It could be underground somewhere, out-showcasing the innovation at the booths of CES by the minute! But until it goes a little more mainstream, it seems we don’t yet know what event is.

My second point, and really the more important one, is that after having uttered those favorable, if unexciting, words, I’ve got to say there’s a very valid sentiment to the “is CES still relevant” chatter. It’s simple: CES is an event which has grown very huge. It’s turned into a gargantuan thing all its own which is intertwined with big industry players, with all their momentum and procedure. And I think we all know that those aren’t exactly the most potent ingredients for the best innovation. Apple, as big a player as they’ve become, recognized this years ago and has shunned the show because attending it would be contrary to their “anti-establishment trendsetter” brand. Then again, Apple is firmly emplaced as a big player and they’re the reigning champ at big-market trendsetting. And the old money in the room, establishment outfit IBM, has been looking pretty innovative for a while now.

As everything showcased at this week’s conference gets rolled out, i.e., how the big consumer market is being impacted by the latest round of faster, lighter, thinner and more connected, etc., the general sentiment by big player and small player alike will remain the same:  innovation and creative thinking when it comes to putting all those pieces together is king. Will we see examples at CES? Folks will judge for themselves, but why rule anything out? Watching all those companies try isn’t a spectacle so mundane as to be downright boring. And if CES is somehow obsolete, I’m sure there are a lot of soon-to-be-successful innovators still watching closely.

MS Project Baselines Improve Project Planning

Monday, January 9th, 2012

Click to continue »